ACES TeleNet System

TeleNet Scheduling Request Form

If you do not have a profile for self-scheduling, or are unsuccessful at booking your own teleconference, fill out this form to request assistance in scheduling your meeting. It is our goal to respond to your request by the next business day concerning the availability of capacity to meet your request.

NOTE: Although this would seem common-sense advice, Please do not disseminate proposed meeting times, meeting ID's and passwords to your attendees until you have received an affirmative confirmation from our staff/system that the meeting has actually been successfully scheduled. (Sometimes conflicts occur and we may have to change some of your requested values...)

Name of Requestor:
Profile ID: (Enter the profile ID to schedule the TeleNet under, if known.)

Email Address: (Enter the requestor's email address.)

Your Name:
(if you are submitting the request for someone other than yourself.)

Phone Number: (Enter a contact phone number -- incl. area code)

Account to Charge:
(Enter the account you want this call charged to: either a TeleNet-Latitude billing code, or Banner account number for UI accounts. [C-FOP format, please])

Proposed Meeting Info

Requested Meeting Name/Title: (17 characters maximum)

Requested Meeting Date: (month/day/year format)
(Meetings must be scheduled 24 hours in advance; may be scheduled up to 11 months in advance. If this is to be a recurring meeting, enter the starting date here and enter the recurrence pattern in the Special Notes field at the bottom of this form.)

Proposed Start Time:
(Please indicate AM/PM; Central Time Zone will be assumed unless otherwise indicated.)

Meeting Length: (in minutes)

Lines needed:

Proposed Meeting ID:
(4 characters/numbers minimum; 17 maximum. A vanity word may be used, but will need to be converted to numbers for use on the phone. Please do not distribute to proposed attendees until we have verified validity of your request.)

Proposed Meeting Password:
(4 characters/numbers minimum; 17 maximum. A vanity word may be used, but will need to be converted to numbers for use on the phone. Please do not distribute to proposed attendees until we have verified validity of your request.)

Do you want the meeting recorded? No Yes
(If you select Yes to record the meeting, We will set the meeting to Automatically Start Recording. If you do not want the meeting recording to automatically start when a second caller joins the meeting, and you wish to manage the starting of the recording yourself, please indicate this in the Special Notes field below.)

Presenter's Name:
Presenter's Phone:
(Providing information about the presenter, especially if other than the meeting requestor, helps people find the correct meeting via the internet/web if they are confused about the date and time of the meeting.)

Meeting Description: (Who, what, topic of conference, etc.)

If you have any special instructions, or requests for activation of special TeleNet features, please list them here:

(Please be patient. The submission process may take 2-3 minutes...)

Booking Notes:

Unless otherwise specified exempt, all meethings will be scheduled in complience with the Illinois Open Meeting Law, and will have a beep tone audible in the meeting upon entry and exit of any caller.
All meetings will be scheduled as Data Conferences with the Internet visual side activated, even if only the telephone audio side is used.
Attachments for a particular meeting (E.g. Word documents, Excel spreadsheets, Powerpoint slideshows, etc.) may be added to the web interface at any time after a meeting is scheduled.

TeleNet Conferencing System

Site Index:

News and Announcements
MeetingPlace
Billing Code List
System Admin Pages

Contact Information:

54 Mumford Hall (MC:710) 1301 W. Gregory Drive Urbana, IL 61801 Phone: (217) 333-7118 E-mail: jamesham@uiuc.edu

ITCS Instructional Support - Distance Learning
Information Technology and Communication Services
College of Agricultural, Consumer and Environmental Sciences
University of Illinois at Urbana-Champaign